Visuelle Eisenhower-Prinzip hilft Ihnen, Ihre Aufgaben zu priorisieren und machen Sie Ihre Strategie für Sie arbeiten in einer der effizientesten Wege. Das Prinzip der Dringend / Wichtig Einstufung für Aktivitäten bei sich auf, was Sie vorwärts näher an Ihre Ziele bewegen sollen. So ist, was verhindert, dass Sie vom Erreichen Ihrer Ziele auseinander gesetzt. Diese Zeit-Management-Strategie hat viel zu tun mit GTD. TaskCracker für Outlook-Add-In können Sie Ihre Outlook-Aufgaben visuell zu sortieren, organisieren Sie Ihre Prioritäten und Bewältigung von schwierigen Terminen.
Wenn es um Ihre berufliche Tätigkeit geht, ist alles dringend. Haben nur wichtig. Warum? Da einige dringende Aktivitäten bewegen sich nicht freuen Sie sich, werden sie nur Ihre Zeit verschwenden, obwohl sie scheinen, um Ihre Aufmerksamkeit zu verlangen. So lernen nein zu sagen. Visuelle Dringend / Wichtig Matrix zeigt, was wirklich dringend und wichtig ist und was nur vorgibt, es zu sein.
The Urgent-Important method for task management has gained its popularity in the 90s with the publication of The Seven Habits of Highly Effective People, book by Stephen Covey. Since then it has been one of the most popular techniques that you first think of when it comes to productivity and task management. How to apply it in Microsoft Outlook?
The key idea of this method can be put rather simply: when prioritizing your tasks you need to keep in mind two things – task urgency and task importance.
The trap here is that really important tasks are rarely urgent, meanwhile urgent tasks are not necessary important.
Thus you should not spend a lot of time on urgent but not important tasks that prevent you from reaching your goals, and concentrate on really important tasks.
Those tasks help you achieve your long-term objectives. This way, you separate important things from distracting activities.
I would be glad if this post helps somebody, as I myself had to spend quite a while to find a reliable alternative to Franklin Covey PlanPlus for Outlook. Though it is a great application, it is good to have choice.
Recent system updates and new Windows 7 and Outlook 2010 releases have resulted in problems with a number of Outlook tasks applications. The delicate situation has not pass by PlanPlus and the Internet has aroused the issue of trouble that the application has when working on the new platform. Even though the application offers a thorough set of business features, and it has special solutions for BlackBerry, users started to surf in search of alternatives. So did I.
Use visual matrix for Outlook tasks
Have you noticed that inspite the fact that Outlook is a rather common organizer, we still use so many post-it paper all over our house and office, sometimes use whiteboard or the white surface of the fridge to pull our ideas together or not to forget something? It’s because we analyze information better when it is presented visually – simply our thought works quicker. From this point of view, lists of tasks are ok when you start completing them, yet planning is better done on visual models. That is one of the reasons TaskCracker boosts our productivity and saves time on daily and weekly planning: that is a simple add-in that expands your Outlook features and takes it to a new level.
The great book dedicated to task management and named First Things First appeared in 1994. It was made in a self-help format by famous Stephen Covey in association with A.Roger and Rebecca R. Merill. Since then the book has become some kind of technology cult for knowledge workers, not only in management and IT industry, but in many areas of work and personal activity. The principles, which are perfectly described in this book, help our team every day in development of our product and improving of our holistic work-life balance. That is why we gladly share our experience in this post and welcome you to join us in a better-productivity lifestyle.
It’s hard to find a website dedicated to personal time management that avoids David Allen’s Getting Things Done method, since it has become so popular. In 2005, Wired called GTD “a new cult for the info age,” explaining that the method has become a kind of cult among knowledge workers and IT professionals. As a result, a number of software solutions have emerged, but only TaskCracker provides visual Getting Things Done for Outlook tool.
Empty your head
As David Allen once said, “Want to know one of the easiest ways to act on your creative ideas? Stop trying to hold them in your mind.” The basic strategy is to get your mind free of thoughts about what you need to do and put the tasks down on a sheet of paper or in special software. We often use Outlook for task management, so you can simply create a list of tasks in it, but with no deadlines or priorities. Simply put the tasks down and free your mind.
This will allow you to focus attention on what actions you are going to take on your tasks, rather than losing time trying to recall what needs to be done. This is helpful because our brain basically fails at being a reliable “reminder system” since it reminds us of the things that need to be done in a rather random way, and the reminders rarely come on time. So basically it’s better to put your tasks down or insert them in special software so you can occupy your brain with something it does better, like taking action and doing work.
Even though the Internet is invaded with blog entries and online articles dedicated to project management in Outlook, professionals often doubt it that it is possible to deal with project management as a team tool related to Outlook as a personal management tool in the complete sense of the term. Nevertheless, personal project management skills can hugely save time and help reach goals when it comes to goal-setting, planning and executing.
Does your task list reflect your goals?
When approaching your personal task-list from this point of view, you face a problem that Outlook provides a number of pre-defined and customizable views which are basically tables while visual representation of daily and weekly tasks could hugely help with planning.
One of the most popular email productivity management techniques is Inbox Zero. It was created by Merlin Mann, a businessman with attention deficit disorder who claims the program has helped him focus. Thankfully, there are tools like TaskCracker that can help you apply Inbox Zero right to Microsoft Outlook.
How many emails do you receive each day, and how much time does it take you to process them? Research has revealed that on average, people receive about 100 emails per day, and that 41% of an individual’s time may be spent on sorting them. This can be extremely frustrating and counterproductive.
The Inbox Zero strategy suggests that you should consider each email as a reason to take action—not as some object that can be piled up in your inbox forever. When you assume that each email requires you to take action, it becomes a motivational tool rather than a burden.
Project management is all about people and collaboration. However, efficient collaboration demands from you to be perfectly organized and see it clear why you are doing this or that right now, what goal you are moving towards when busy with each specific piece of activity. Consider your life as a project, your time as your most valuable resource, and you will find yourself using Outlook as your own project management and personal productivity tool.
Resource management: time is your most valuable asset
It’s easy to get lost in endless to-dos. An efficient project management would use time management techniques to complete tasks. The rules are simple: avoid multitasking at your best, prevent procrastination. Do one thing at a time. Set a 30-min period to finish a specific task, then have a 5 minutes break and start the next task. Basically, that is Getting Things Done, one of the most famous personal productivity techniques. It helps focus on what you do and avoid procrastination. This way, one step at a time, you find yourself with a lot of things done by the end of the day.
Do you know you can use Outlook in scheduling and maintaining a number of tasks besides managing emails and tracking calendar? Outlook is on its way to integrate within itself a collection of features that are beyond email and calendar tracking.
However, many businesses are still deprived of the benefits of features especially designed for facilitating the businesses handling numerous projects and need better time management. If you are still not using Outlook to manage tasks, consider making it your business companion for effective task management.
Every day you get 86,400 seconds. By using Outlook you can make the most of your time, but you also have to think out of the box and come up with new approaches to manage your projects and deadlines, especially when email can be a source of huge waste of time. Normally, emails take a lot of time when you want to increase the efficiency of Outlook. So, the right approach is: