Welcome to Microsoft Outlook Productivity Blog
Here you can find Outlook Tasks tips, Outlook productivity lifehacks, Outlook Time Management methods. Should you have any questions/suggestions, feel free to share - firstname.lastname@example.org.
Surrounded by piles of papers, stick -on and several notepads opened on your laptop screen, you would definitely want to get out of this mess and manage your ever increasing to-do list without all that. Do you want it, don’t you? Then this post is definite going to work for you.
When you use Outlook for work, you’ve probably made this choice due to corporate policies. Meanwhile you can power up your Outlook tasks with simple productivity add-ins that provide you with additional functionality to boost your productivity.
Even though Microsoft product range is constantly updated, 3rd party software developers still find and produce many Outlook tools to upgrade one of the most used corporate solutions.
It is surely hard to pick up the list of top 5 Outlook tools but we still made a try based on the functionality and the add-in simplicity.
Depending on what you want your Outlook to be able to do, you can use one of those add-ins or all of them together.
A couple of words about David Allen’s GTD method
When deciding what to start with, we all may resemble Shakespeare’s Hamlet with his somehow legit doubts:
To be, or not to be: that is the question:
Whether ’tis nobler in the mind to suffer
The slings and arrows of outrageous fortune,
Or to take arms against a sea of troubles,
And by opposing end them? To die: to sleep;
Hey, surely, ‘no more’! This is our choice when we speak of no more unprioritized tasks or no more missed deadlines, or no more pain in taking decisions. This is a poetic way to explain how GTD method was born as an attempt to shorten time from decision taking to productive activity.
As a business owner you have thought of how you can better control processes and tasks more than once so far, no doubt. Indeed, this is fundamental both for your personal efficiency, and for the business performance. We admit the direct correlation between the two parameters is perceivable as never in case of ownership so that is what we would like to talk about today.
Surely, this doesn’t mean you have to go into control-freak behavior. Being control-freak is uncontrollable obsessive-compulsive behavior itself which leads to another problem: how to control a control freak? On the contrary, expanding influence demands to delegate. Total control is counter-productive in this case. Having insight into the current state of things and using it for better planning seems to be much better strategy. What can be helpful for that?
Most of time management techniques are based on rational, intellectual and discipline issues. I couldn’t say it is bad, yet it lacks the intuitive component which we could use for efficient decision taking and planning. Moreover, it may turn out to be unproductive itself in case you ignore the intuitive and creative components when building your productivity strategy. Taking it into consideration, we made a small research on so-called do it tomorrow time management, and here is what we found out.
- According to AlternativeTo website Todoist has over 100 alternatives
- Googling “task management add-in for outlook” provides over 4 mln results
- There is only one visual task management add-in for corporate use with Outlook so far
When you search for “CRM Outlook”, most often it’s about Microsoft Dynamics solution that is positioned as a single system for marketing, sales and support.
The solution is undoubtedly a part of Microsoft policy aimed at breaking up its product silos that has started some time ago and resulted in Windows 8 designed to be run on all MS devices, and the appearance of Windows phone, as well as MS Surface. This way, we will be able to speak of Microsoft environment, literally, where the user can switch from one activity to another and from one device to another – who knows.
If you already enjoy the advantages of Microsoft Office, most likely you already do all your planning in Outlook so our tips and tricks are right for you today. Do you sometimes fail to timely complete the task list you have created for yourself In Outlook? Do not get upset if you do. Even mature professionals experience this kind of trouble from time to time. Check those statements:
- I have a lot of tasks in my to-do list, I don’t know how to meet the deadlines for all of them
- Sometimes I have emergency rush with my tasks
- Sometimes I have to work late at night to get everything done on time
- I am constantly doing something yet often fall behind schedule
- I start doing something, and it’s only by the end of the day that I remember I forgot to do something important
Visuelle Eisenhower-Prinzip hilft Ihnen, Ihre Aufgaben zu priorisieren und machen Sie Ihre Strategie für Sie arbeiten in einer der effizientesten Wege. Das Prinzip der Dringend / Wichtig Einstufung für Aktivitäten bei sich auf, was Sie vorwärts näher an Ihre Ziele bewegen sollen. So ist, was verhindert, dass Sie vom Erreichen Ihrer Ziele auseinander gesetzt. Diese Zeit-Management-Strategie hat viel zu tun mit GTD. TaskCracker für Outlook-Add-In können Sie Ihre Outlook-Aufgaben visuell zu sortieren, organisieren Sie Ihre Prioritäten und Bewältigung von schwierigen Terminen.
Wenn es um Ihre berufliche Tätigkeit geht, ist alles dringend. Haben nur wichtig. Warum? Da einige dringende Aktivitäten bewegen sich nicht freuen Sie sich, werden sie nur Ihre Zeit verschwenden, obwohl sie scheinen, um Ihre Aufmerksamkeit zu verlangen. So lernen nein zu sagen. Visuelle Dringend / Wichtig Matrix zeigt, was wirklich dringend und wichtig ist und was nur vorgibt, es zu sein.