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Welcome to Microsoft Outlook Productivity Blog

   

Here you can find Outlook Tasks tips, Outlook productivity lifehacks, Outlook Time Management methods. Should you have any questions/suggestions, feel free to share - support@taskcracker.com.

 
   

Getting Things Done in Outlook

Posted by: on Oct 23, 2013 in Outlook Productivity Blog | No Comments

It’s hard to find a website dedicated to personal time management that avoids David Allen’s Getting Things Done method, since it has become so popular. In 2005, Wired called GTD “a new cult for the info age,” explaining that the method has become a kind of cult among knowledge workers and IT professionals. As a result, a number of software solutions have emerged, but only TaskCracker provides visual Getting Things Done for Outlook tool.

Empty your head

As David Allen once said, “Want to know one of the easiest ways to act on your creative ideas? Stop trying to hold them in your mind.” The basic strategy is to get your mind free of thoughts about what you need to do and put the tasks down on a sheet of paper or in special software. We often use Outlook for task management, so you can simply create a list of tasks in it, but with no deadlines or priorities. Simply put the tasks down and free your mind.

Getting Things Done in OutlookThis will allow you to focus attention on what actions you are going to take on your tasks, rather than losing time trying to recall what needs to be done. This is helpful because our brain basically fails at being a reliable “reminder system” since it reminds us of the things that need to be done in a rather random way, and the reminders rarely come on time. So basically it’s better to put your tasks down or insert them in special software so you can occupy your brain with something it does better, like taking action and doing work.

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Project Management in Outlook with Visual Task Planning

Posted by: on Oct 21, 2013 in Outlook Productivity Blog | No Comments

Even though the Internet is invaded with blog entries and online articles dedicated to project management in Outlook, professionals often doubt it that it is possible to deal with project management as a team tool related to Outlook as a personal management tool in the complete sense of the term. Nevertheless, personal project management skills can hugely save time and help reach goals when it comes to goal-setting, planning and executing.

Does your task list reflect your goals?

Project Management in Outlook with Visual Task PlanningWhen approaching your personal task-list from this point of view, you face a problem that Outlook provides a number of pre-defined and customizable views which are basically tables while visual representation of daily and weekly tasks could hugely help with planning.

 

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Inbox Zero for Outlook Productivity

Posted by: on Oct 16, 2013 in Outlook Productivity Blog | No Comments

Time management tips: Inbox zero for Outlook productivity

One of the most popular email productivity management techniques is Inbox Zero. It was created by Merlin Mann, a businessman with attention deficit disorder who claims the program has helped him focus. Thankfully, there are tools like TaskCracker that can help you apply Inbox Zero right to Microsoft Outlook.

How many emails do you receive each day, and how much time does it take you to process them? Research has revealed that on average, people receive about 100 emails per day, and that 41% of an individual’s time may be spent on sorting them. This can be extremely frustrating and counterproductive.

The Inbox Zero strategy suggests that you should consider each email as a reason to take action—not as some object that can be piled up in your inbox forever. When you assume that each email requires you to take action, it becomes a motivational tool rather than a burden.

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Project Management for Outlook: How to Apply

Posted by: on Oct 16, 2013 in Outlook Productivity Blog | No Comments

Project management is all about people and collaboration. However, efficient collaboration demands from you to be perfectly organized and see it clear why you are doing this or that right now, what goal you are moving towards when busy with each specific piece of activity. Consider your life as a project, your time as your most valuable resource, and you will find yourself using Outlook as your own project management and personal productivity tool.

Resource management: time is your most valuable asset

Project management for Outlook: how to applyIt’s easy to get lost in endless to-dos. An efficient project management would use time management techniques to complete tasks. The rules are simple: avoid multitasking at your best, prevent procrastination. Do one thing at a time. Set a 30-min period to finish a specific task, then have a 5 minutes break and start the next task. Basically, that is Getting Things Done, one of the most famous personal productivity techniques. It helps focus on what you do and avoid procrastination. This way, one step at a time, you find yourself with a lot of things done by the end of the day.

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How to Use Tasks in Outlook

Posted by: on Oct 16, 2013 in Outlook Productivity Blog | No Comments

Do you know you can use Outlook in scheduling and maintaining a number of tasks besides managing emails and tracking calendar? Outlook is on its way to integrate within itself a collection of features that are beyond email and calendar tracking.

How to use Microsoft Outlook tasksHowever, many businesses are still deprived of the benefits of features especially designed for facilitating the businesses handling numerous projects and need better time management. If you are still not using Outlook to manage tasks, consider making it your business companion for effective task management.

Every day you get 86,400 seconds. By using Outlook you can make the most of your time, but you also have to think out of the box and come up with new approaches to manage your projects and deadlines, especially when email can be a source of huge waste of time. Normally, emails take a lot of time when you want to increase the efficiency of Outlook. So, the right approach is:

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How to apply Stephen Covey time management method for Outlook productivity

Posted by: on Oct 16, 2013 in Outlook Productivity Blog | 6 Comments

Stephen Covey’s “The 7 Habits of Highly effective people” and “First Things First” have already become classics of time management. I’ve been really inspired since I read them myself and the efficiency of the methods suggested by Stephen Covey has been proven more than one time in my own business and life.

For those who haven’t had a chance to take a look at those books, the main idea of Stephen Covey’s productivity method is simple: the main characteristics of a tasks are its urgency and its importance. In order to be productive, we should be able to tell one from another, and then treat prioritized tasks accordingly.

Stephen Covey Urgent/Important MatrixIn order to stop procrastination or, in case you’re a lucky guy and you simply don’t have it, then in order to speed up your work and get more results out of your actions, you should spend less effort on what seems pretty urgent but isn’t important at all. Because those kinds of activities only seem important, in fact, they are only distracting and not moving you to your goals. It’s hard to realize it unless you see it visually.

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Eisenhower Matrix in Microsoft Outlook

Posted by: on Oct 16, 2013 in Outlook Productivity Blog | No Comments

Visual Eisenhower Matrix helps you prioritize your tasks and make your strategy work for you in one of the most efficient ways. The principal of Urgent/Important classification for activities is aimed at focusing on what will move you forward closer to your goals. Thus, what is preventing you from reaching your aims is set apart. This time management strategy has a lot to do with GTD. TaskCracker for Outlook add-in enables you to sort your Outlook tasks visually, organize your priorities and cope with tough deadlines.

When it comes to your work activity, everything is urgent. Do just important. Why? Because some of urgent activities are not moving you forward, they are just wasting your time even though they seem to demand your attention. So learn to say no. Visual Urgent/Important matrix reveals what is truly urgent and important and what just pretends to be it.

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A Few Tips on Microsoft Outlook Performance

Posted by: on Oct 16, 2013 in Outlook Productivity Blog | No Comments

Organisations that are taking the advantage of Outlook as their standard email companion range from small businesses to large enterprises. What if I tell you about enhancing the performance of Outlook so as to manage your emails and tasks in a better and more efficient way?

Outlook performanceBy following the steps given below, you can enhance the Outlook performance and use it in a much better way to manage your emails and tasks. It is not a rocket science but just few things to be kept in mind, if you want to take the performance of Outlook to some incredible level.

Be clear in your mind that if Outlook is unstable and not being able to show speed, it can be a big source of harm for your efficiency and can greatly elevates your stress level. So have a few moments to understand how it could be used in more lucrative way.

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5 Quick Tips for Organizing Your Microsoft Outlook Tasks

Posted by: on Oct 16, 2013 in Outlook Productivity Blog | 9 Comments

Whether corporate policy or personal preference pushed you to use Microsoft Outlook, the more organized your task management is, the better your productivity will be. Here are 5 quick tips that can help you organize your Outlook tasks and increase your productivity.

1. The Visual Method
This method is based on two popular productivity concepts commonly used in time management: Getting Things Done and the Eisenhower Matrix. The visual method presents Microsoft Outlook tasks in the form of a visual board. It is probably the quickest way to organize your tasks in a way that lets you see the whole picture, which can be difficult when all you have is a to-do list in front of you.

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