I’ll do it tomorrow time management – is it good or evil?

Posted by on Mar 17, 2014 in Outlook Productivity Blog | No Comments

Most of time management techniques are based on rational, intellectual and discipline issues. I couldn’t say it is bad, yet it lacks the intuitive component which we could use for efficient decision taking and planning. Moreover, it may turn out to be unproductive itself in case you ignore the intuitive and creative components when building your productivity strategy. Taking it into consideration, we made a small research on so-called do it tomorrow time management, and here is what we found out.

Strategic use of delay, “the mañana principle.”, do it tomorrow or DIT – are different names for the same time management technique that has been described in Mark Forster’s book “Do It Tomorrow and Other Secrets of Time Management”. To put it simple, according to this method incoming tasks are “scheduled forward” for tomorrow.

In this case, what is the difference between this productivity system and unproductive procrastination?

Captain Obvious says, this is a productivity technique, it is not designed to procrastinate, it is designed to achieve things. Let’s see how it may work then.

I’ll do it tomorrow in OutlookWhat if you take a look at your commitments from the point of view of a… restaurant menu? The menu has all sorts of dishes, at the same time you physically can eat a finite amount of food today.

If you do like the menu, you are going to have to come back to it tomorrow. Same with your tasks for the day: there can be many, yet your productive daytime is limited, so the choice you make has its opportunity cost.

You need to think well which tasks you pick up for today, which ones you re-schedule for tomorrow, and which ones you forget about, of course.

 
 
 

This kind of technique may be attractive for some reasons:

  • It’s simple: basically, it’s just two to-do lists, one for today and one for tomorrow. No tags, no complicated to-do lists combinations.
  • It helps reducing stress of the need to complete all at the same time – you can wisely push some part of your work for tomorrow, while dealing with another part of it today. Nothing unnatural.
  • In some way, this is a part of ‘the art to say no’ which is also vital for productive time management. You say ‘no’ to this task today, because it will be completed tomorrow.
  • It promotes intuitive decision making and evaluation of what tasks to work on.

I’ll do it tomorrow in OutlookWe would name it a total Scarlett O’Hara time management: I’ll think about that tomorrow.

With the only difference is that you think today of what you are going to push for tomorrow.

 
 
 
 
 
 

When is it okay to use this technique?

  • When tasks are looming over your head and completing all of them on time is above human mental and physical ability. Standard situation, so we consider this method is good for all of us.
  • When you are new to time management and don’t have time to study a complicated time management system application rules first, and then start working over your tasks. In this case, DIT can really be first aid.
  • When you use TaskCracker for Outlook you’re welcome to apply this method. TaskCracker presents your Outlook tasks in the form of a visual matrix, so it’s possible to move your tasks around with your mouse or you finger (in case of touch screen devices). You simply drop them for tomorrow and they automatically get new deadlines. This way, it takes minimal time so that you can put more time in completing tasks or simply having some rest which is also useful.

Have you already tried DIT? Have you tried it with TaskCracker? You’re welcome to share your experience, as well as comment, share and like this post.

   

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Anastasia Chumakova, independant marketing guru

With more than 3 years of background in the product and project management area, she’s familiar with most business optimisation systems and productivity techniques. Don’t hesitate to ask your questions or provide feedback via G+ with the #TaskCracker hashtag.